Paper document vs electronic document

Can electronic copies be printed? What are the advantages and disadvantages of electronic documents? Is there dedicated filing space for paper documents? Can a printed document be shared?

Variety of electronic documents is larger than paper documents. This variety exists also in electronic form.

But then spreadsheets are way more complex than ledger, for example. Aside from the electronic documentation, what we have is Enadoc. Enadoc is a document imaging system forerunner in Southeast Asia. More than the electronic documentation, Enadoc gives robust and efficient solutions when it comes to documentation.

Having copiers and a document management system that handle both digital and paper documents is indispensable. Pros and Cons of Taking Your Records Digital. Many people wonder how long to keep records. Even if you choose to go with just a few years, the space required to store paper records is rather expansive.

An electronic version of a document may be suitable to maintain locally for quick reference or electronic searching while a paper version designated as the official copy could be stored off-site and retrieved if needed.

Electronic files designated as official copies may be printed to create a paper file that can be easily browsed. While most companies try to utilise electronic documents as much as possible, paper will still remain important to businesses for the foreseeable future. However, there is a way to ease the burden paper documents put on your staff and assimilate these materials into your otherwise electronic office. Having vital documents both on paper and digitized also provides added backup insurance over the 2vulnerabilities inherent in one format or the other, i. An information management specialist like GRM supports the entire lifecycle of paper and electronic records. However, when looking at each document ’s true purpose, you will be able to better analyze which documents should be kept as paper files vs digital files for your office space.

Electronic documents have two huge advantages: ease of retrieval and access. Unlike paper files that must be searched manually and often by memory, electronic files can be retrieved using keywords included in either the file name or the content, no matter where the document is located. Some organizations may not manage electronic records as diligently as they do paper files.

Still, the trend continues to move toward electronic records as the norm. GRM Document Management is a leading provider of lifecycle records and information management solutions. Paper (or Traditional Filing vs. Document Management) There are many offices that still use an actual filing system. The kind that requires plenty of space, upkeep, and time to thoroughly and exhaustively explore.

The paper envelope that encloses the documents is equivalent to the interchange segment that encloses the group of transaction sets and the person sending the mail and the one receiving it would be equivalent to a computer sending an EDI file and a computer receiving it. And a recent Paper Because article pointed to research by Emmet Higdon, senior analyst of e-business and channel strategy at Forrester Research, who noted that only percent of U. However, whenever a business changes processes, the shift can feel overwhelming to staff and management alike. So, it’s best to develop a plan and take it one step at a time.

Here are the four steps necessary to convert paper -based processes to electronic record keeping.

Standardize Naming Conventions This step is first and foremost. You have finally decided that it is time for your office to go paperless. Maybe the triggering event was a lawsuit that required you to comb through your files for one document or the sudden realization that fire could destroy every important corporate record that you own.

Systematically, this refers to a software used to store, manage, and track electronic documents. It is virtually impossible to lose a document filed using a document imaging system. Document Sharing Requires making multiple copies using a copy machine.

The average document gets copied times and most of the copies get filed. Get Paper Document s.