Purpose of intranet

What is the purpose of your intranet? How is an intranet useful in an organization? Do you need an intranet?

Nowadays there’s a heavier emphasis on: leadership transparency company-wide communication and connectivity employee coaching honest company culture work-life balance, and remote work. The purpose of an intranet is to provide a vehicle for communication similar to the world wide web that is pertinent to the organization. By using internet technology communication is cheaper and easier than previous expensive proprietary hardware and software that was used for internal communication. Enhance employee productivity.

In simpler terms, help people do their work. We pursue this purpose by making the. Reinforce key corporate messages. Although this may seem self-serving, since our intranet is managed out of the.

In essence, however, a corporate intranet is aimed to connect employees to perform different functions. This is, of course, a very wide definition of an intranet’s purpose. Disciplines such as usability and information architecture have done much to improve the ability of staff to find required information on corporate intranets. Considerable effort is put into maintaining the intranet as a content repository, including implementing a content management system, establishing authoring processes and defining intranet governance policies. While the intranet will always play an important role in delivering content, this is not the aspect that will drive the success of the site.

As a ‘place for reading things’, the intranet is only accessed when neede often only every week, month or quarter. For this reason, organisations have found that intranets solely focusing on content struggle to succee with the ongoing maintenance effort potentially outweighing the corporate benefits. See full list on steptwo. This is typified by the news section on the intranet home page, which is used to communicate key corporate news items and updates.

Staff do not come to the intranet just to check whether news items have been added to the home page. As discussed in the earlier article Intranets as a news channel, the intranet is most effective as a communications medium when the site itself is useful for staff. The intranet is not, however, an effective push medium. When managed in isolation as a corporate news channel, intranets do not work. More than just a dumping ground for documents, the intranet can be a place for ‘doing things’.

This focus on activities– on helping staff complete tasks – can include many things: 1. These tools allow staff to do more than just read what the policies are, they allow staff to conduct some of their day-to-day work on the site. The applications and tools cannot be managed in isolation. As discussed in the article The “all together” rule for intranets, there is a need to integrate content and applications, to ensure that staff can complete end-to-end tasks in an effective way. Organisations should judge for themselves whether their intranet is meeting all three of these fundamental purposes: content, communication and activity.

If the site is only focusing on one or two of these, it will not be successful. The challenge is therefore to grow the site to encompass all three purposes, and to start a dialogue within the organisation about how best to coordinate and integrate them in practice. For an overall approach for improving intranets, see the 6×methodology for intranets.

Often managed by IT and leveraged by various departments across the organization, the company intranet can be a powerful tool for addressing today’s digital workplace challenges. Managing and sharing documents is one of the most important features of an intranet. Collaboration and communication tools.

Teamwork is key in the workplace. Even if you are tackling a project on your own,. An intranet is a computer network for sharing information, collaboration tools, operational systems, and other computing services within an organization, usually to the exclusion of access by outsiders. The term is used in contrast to public networks, such as the Internet, but uses most of the same technology based on the Internet Protocol Suite.

Quite simply, an intranet will bring organizational efficiencies to any business. Using the intranet’s tools and modules, staff members will be able to get on with the job more efficiently and effectively. It is supposed to help the users make their digital workday more convenient and manageable. With the modern intranet , the digital workplace is united in a simple and intuitive way. An intranet is a private network contained within an enterprise that is used to securely share company information and computing resources among employees.

An intranet can also be used to facilitate working in groups and teleconferences. It’s one of the must-have tools for internal communication, especially in medium and large-sized companies. Unlike public websites, which enable organizations to communicate and broadcast their value proposition to customers, users an in general, external stakeholders, Intranets are meant to enable internal communication and collaboration.

Whether the organization comprises a few small teams or several large businesses, an intranet — more than any other digital tool — can bond teams and companies within the organization.