Intranet best practices

Some example uses of Papyrs. Single Sign On, Easily Invite G. Start your new intranet in seconds. Can an intranet be effective? Should I use the intranet? In general , share content and tools that help your employees make their work easier and more fun.

What should intranet be? That’s ultimately the most authentic intranet best practice. If you want to find inspiration to build your intranet, here are some resources: real intranet examples.

Ensure your intranet is the preferred mode of communication at your workplace. Your intranet should be the place. Use your intranet as a tool to digitally connect remote workers.

According to Quartz, remote work is more popular. Make your intranet a safe. The intranet was created before the rise of deskless workers, and is generally not equipped to support them fully. The answer to any question by any Cisco employee is check the website.

Site navigation is fundamental to a successful intranet as your site will be useless if users cannot easily and quickly find the information and tools that they are after. See full list on myhubintranet. We’ve touched on this briefly already, but the first step is to develop a. A sets the structure and organization of your site.

Often it reflects the organizational structure of your business with each department or team having their own specific area on the site. Quite often, each department will want to have their own navigation home page followed by a series of sub-pages. To get started on your , gather together a small group of key stakeholders and a whiteboard. The stakeholders could be your intranet steering group or they may choose to delegate the task to the departmental level. The stakeholders are tasked with identifying the department’s key parent or main pages along with the child or sub-pages.

To illustrate this let’s use the example of the human resources (HR) department. HR will have their own parent page which will be the gateway to all the HR informationand data and so child pages could include leave requests, performance management, employee we. And while you’re drawing up your , it’s a good idea to begin considering whether any page viewing permission restrictions need to be put in place.

In addition, you may want to restrict access to certain pages so that only appropriate staff as determined by job role, team or geographic location can view the data. Being mindful of these issues at the initial planning stages will save valuable time later on in the process. It’s a fact that when viewing information online, we tend to read from left to right and so it pays to put all the important information on the left-hand side. With this in min columns are a great way to present information but make sure you use the appropriate column width for the information you would like to present. Why not use a striking visual or image to really grab the user’s attention?

And make sure the content of the home page is refreshed on a regular basis as static content is disengaging. It’s also a good idea to set up links on the home page to the most commonly used or requested information on other pages. You could also consider directly downloading or displaying the most frequently accessed policies or files to make it even easier for the user. Be mindful of limiting the number of pages as too many will make the site overly complex, cumbersome to use and difficult to navigate.

And so try to design your intranetwith the six, six rule in mind: a maximum of six pages with six items of content on each page. This exercise will also help you to focus on what’s really important. And when you’re reviewing the setup, it should be obvious what the problems or pain points are that each page is resolving. Wherever possible use lots of white space to break up the text.

White space, far from being wasted space, helps to create a clean and uncluttered overall look for your site. It’s best to be economical with hyperlinks to documents – too many on one page can be overwhelming and distracting for the user. Instea break the links out into logical sections using expanding and collapsing content areas with intuitive and relevant sub-headings. And instead of always using text hyperlinks of the click here kin think about using images that act as links.

In terms of the end user’s experience, this is much more obvious and visually engaging. In our experience, younger demographics tend to use the search site tool more than an older demographic who tend to just navigate through the pages to find the information they are looking for. And that’s why descriptive headings are so important. Take the time to ensure all of your content is consistent in style, especially font and font sizes. Don’t fall into the trap of copying from another document and pasting directly into your intranet without adjusting the font and font size or you will end up with an inconsistent look and feel that will not only confuse your users, it will also, more importantly, look unprofessional.

The true test is whether you would take the same approach with your customer-facing website. It is well worth the investment in time. For example, the Norwegian Government Security and Service Organization’s intranet offered several features that made its intranet ’s search effective. The Agile development process has changed intranet teams’.

This year’s winning teams ranged from as few as members (at both Dynacare and Korn Ferry) to as many as 80. Including Outside Help. Intranet teams often create a. No intranet is completely problem-free, but with some planning, preventive maintenance and the intranet best practices mentioned above, you can avoid major issues. Give your social intranet the love it needs, and it will love you back with increased productivity and profit.

Your company intranet can be a powerful hub for communications with targeted communication. When your intranet isn’t the main artery of information, it’s typically because your organization isn’t following best practices , usually because they don’t know what they are. Begin with user experience. User experience (UX) design starts by considering the intranet users’ point of view and expectations. Best practice intranet sites matter.

Learn more about the top best practices thousands of intranet sites follow to boost engagement. Well, any organization worth their salt will have a good-enough IT department that could achieve this. But for the healthcare industry, ensuring intranets are updated and correct can save lives. Using intranet best practices reduces risk while ensuring legal compliance, improving quality and safety (for patients and for medical professionals), improving employee engagement, and reducing liability and risk. Providing simple tools that can help employees help themselves is a key feature of an intranet.

Employees may be looking for everything from benefits information to document templates. In any case, tools must be highly usable or users may abandon them and rely on older methods. From content management best practices , to conducting a findability audit, this 10-minute read will help you create a great search experience for your intranet users. Use cases focus on the users of the system, and can go a long way in helping you push forward a business case for intranet software.

So it is very crucial to keep the design nice, clean, intuitive and not overwhelming to the end user. First impression counts. More than a thousand job vacancies on Mitula.